Our Terms and Conditions of Trade are in word format so you can add your logo and business details with ease.

Your terms and conditions contain all the necessary legal clauses for New Zealand trades businesses to cover payment rights, progress claims, variations, late payment fees, debt collection rights, dispute management and more.

Clauses include:

• options to request payment to suit the service type, such as progress payments, call out fees, minimum service fees, stand-down fees, site safety establishment fees, travel costs, repeat service fees or payment on completion

• variations clauses to cover your specific sub-trade

• customer pre-works to arrange at their cost before you start works or deliver services

• right to register a security interest if you supply goods with payment after delivery or install

• credit control rights such as late fees, default interest on unpaid invoices, debt collection rights plus legal right to pass on cost and expenses to use a debt recovery company

• rights to exclude warranties for customer supplied materials or temporary repairs

• plus more specific clauses for your sub-trade (e.g. scaffolding includes additional terms compared to a plumber & gasfitter)

All job management and quoting software has editable fields for you to load description or footer text.

At Tradie Terms, our deep knowledge of the day-to-day use of your job management and quoting software (Xero, MYOB, Fergus, Tradify, ServiceM8, AroFlo, and more) means our user guides explain exactly what to insert and where, so your terms of trade apply to every job, every time.

Also included are optional extra text blocks to load to your quote footer or description text to cover common trade inclusions and exclusions such as:

• Wording to inform customers that final quantities may vary. 

• Notice that travel costs may be applied. 

• Reminders to customers on pre-works they need to arrange in advance. 

• Disclaimers that materials pricing may change after quote validity date expires. 

• Plus many more.

We’ve worked with over 1000 trades businesses since we opened our (virtual) doors in 2019.

We've curated a comprehensive range of quote exclusions and assumptions to select from so you can avoid payment disputes or customer complaints when it gets to invoice stage.

Our handy user guides include a sample range of footer text blocks ready to load to your invoice settings.

We have the most common text blocks covered, such as:

• Progress payment claim wording (for construction contracts act contracts).

• Wording to cover you if final quantities resulted in a different final invoiced amount than quoted or estimated.

• Text to cover call-out fees to remind customers that minimum fees and service charges may have been applied.

• Reminders that late fees, default interest or debt recovery fees may apply if payment is not received on time

• Wording to add a URL to your terms of trade (if you load them to your website).

If you are using apps or features to improve your credit control such as online payment or late fees apps, it is best practice to inform your customers about this in their invoices alongside rights to charge these in your terms of trade.

Many trades business have regular customers who request services via a phone call, email or text. They pay on 20th of month (or a date you've agreed) for the services charged up for that month.

This delay to receiving your payments comes with a risk: a credit risk. That repeat customer may have cash flow struggles or even become insolvent. Your credit terms plus your terms of trade are essential to pursue that debt from the company or its directors.

A credit application form is a way to gather the information you need to assess if this is a trade customer you're willing to extend payment terms to.

Our template pack includes:

• A ready-made application form in Word, simply add your business details and logo to make it look professional.  

• Credit account terms on back pages of the form covering additional credit terms such as maximum credit limits, rights to run credit reference checks, options to suspend further service call-outs if trade account is in arrears plus more. (These apply in addition to your standard terms of trade for trade account holders).

• Directors’ guarantees section to get extra protection to pursue debt collection options against the individual directors if your trade customer is a company that later goes into insolvency or liquidation. 

• Clauses to cover privacy terms so you can run credit reference checks on the company and its directors, plus ask for trade references.

Our easy-to-understand user guide explains when to use this form, how to fill it in and how to ask your new customer to complete it so you’re covered from the day you extend payment terms to them.